NATIONAL AUDIT
FEDERATION
(A Federation of Office Level Category II & III
associates of All Audit Wings)
MEMORANDUM OF FEDERATION
1.
The Federation shall be known
as the National Audit Federation and the office of the federation shall be
situated in the Unit to which the Secretary General belongs or at New Delhi 2/14/98 -JCA dated 03.07.2002, No. 2/14/98-JCA
dated 23.09.2002 and CAG’s Circular No. 426/NGE(JCM)/107-2001 dated 26.08.2002,
read with Central Civil Services (Recognition of Service Associations) Rules,
1993.
2.
The Membership of the
Federation shall comprise of all Category II & III Associations of the
Group “B” (AAOs/ Sr. Pas / Supervisors /
Senior Auditors etc.), Group. “C” and “MTS” employees of the various Audit
Offices situated in the country under the control of the Comptroller and
Auditor General of India
3.
The Federation has been formed
to pursue the following objects.
(a) To ameliorate the economic,
physical and other service conditions of the staff members of the offices in
the Indian Audit and Accounts Department belonging to Audit wings.
(b) To unite members of the Indian
Audit Fraternity under a common bond of fellowship and mutual co-operation.
(c) To arrange for meetings,
seminars on subjects of common interests, to promote self-confidence, to imbibe
qualities of honesty and integrity in discharging their audit duties.
(d) To safeguard the interests of
its members and to strive to promote their official prosperity by ventilating
their legitimate aspirations and genuine grievances through peaceful and
constitutional methods to the Government and the concerned authorities and thus
champion the cause of the members.
(e) To associates or be associated
with organizations having kindred objects and on subjects of common interests.
(f) To do all things as are
incidental and /or conducive to the attainment of objects or any one of them.
S/d S/d
(A.K. DAS) (L.S.
SUJITH KUMAR)
PRESIDENT SECRETARY
GENERAL
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NATIONAL AUDIT
FEDERATION
(A Federation of Office
Level Category II & III associates of All Audit Wings)
CONSTITUION AND BYELAWS
PREAMABLE: We, the Audit Employees of Indian Audit and Accounts Department
working under the Comptroller & Auditor General of India
Article 1 – Name of the
Organization.
The name of the Organization shall be National Audit Federation (N.A.F.) here
in after called Federation. The Hindi
nomenclature of the Federation shall be “Rastriya Lekha Pariksha”.
Article 2 – Area of Operation
The Federation
shall represent all the Category II & III Audit Employees Associations
belonging to group “B” (Sr. P. A/Asstt. Audit Officer/Supervisors/ Welfare
Assistant /Sr. Auditors etc.) Group “C” and “MTS” under C & A.G. of India
Article 3 – Meaning of National Audit Federation.
National Audit
Federation is the Federation of Associations of Audit Employees for Civil
Audit, P&T Audit, Defence Audit, Railway Audit, Commercial Audit, Local
Fund Audit etc. situated at various stations working under the Comptroller and
Auditors General of India.
Article 4 – Aims and objects of Federation.
(a)
To unite the members of the
Indian Audit Department under a common bond of fellowship of mutual
co-operation.
(b)
To arrange for meetings: and
seminars on subjects of common interests, to promote self-confidence, to imbibe
qualities of honesty and integrity in discharging their duties.
(c)
To safeguard the interests of
its members and to strive to promote their official prosperity by ventilating
their legitimate aspirations and genuine grievances through peaceful and
constitutional methods to the Government and the concerned authorities and thus
champion the cause of the members.
(d)
To promote the sense of dutifulness and
discipline among its members.
(e)
To associate or be associated with
organizations having kindred objects and on subjects of common interests.
(f)
To do all the things as are
incidental and / or conducive to the attainment of objects or any one of them.
Article 5:-
For fulfilling of
aims and objectives mentioned in Article 4(a) to (h), the Federation will adopt
all established peaceful Trade Union/Service Association methods-
constitutional and democratic and approach the Government /C&AG of India –
for solution of outstanding problems/common problems arising in future.
Article 6 – Nature and Organizational set up.
(a)
Basic structure of the
Federation shall be democratic which is formed by units affiliated to it in
terms of GOI, DOPT, OM No. 2/14/98- JCA dated 03.07.2002.
(b)
The Federation shall be unitary
in spirit and federal in form.
Article 7 – Membership of the Federation.
(a)
Such of Audit Employees unions/
associations shall be eligible to be affiliated to the Federation on
application stating the strength of their paid membership and expressing
agreement to abide by the constitution and byelaws of federation and remit the
contribution on quarterly basis at the rate of 20/- (rupees Twenty only) per
member per year to the Secretary General as Head quarters quota. The General Body/conference shall constitute
delegates from affiliated units on proportional representation based on its strength;
each unit upto a membership of 75 shall nominate one delegate and one
additional delegate each for every 75 or part thereof subject to maximum of
five delegates.
(b)
Any Category II & III
Association in the offices of the Accountants General and various Audit Offices
under the Comptroller and Auditor General of India
Article 8 - Suspension of
Membership of the Federation
Membership shall be
deemed to be suspended if the working of any unit is found detrimental or
against the Federation or it defaults in remittances of contribution to
Federation or does not follow the directions of the Federation without any
sufficient reason. Membership of the
member of the National Executive may be terminated if anti- Federation charges
against him/her are proved by a resolution in the conference/ working committee
and/ or if he/she fails to attend three consecutive executive meetings,
including working committees.
Article 9 – Constitution of the National Executive of the Federation
(a)
The business of the federations
shall be conducted by National Executive consisting of a total eight persons
comprising of the President, Vice-President, Secretary General, Additional secretary General and three
Assistant Secretary Generals & Treasurer from any category of Audit
Offices, duly elected by the General Body of Federation . The National Executive Committee shall be
elected biennially in the General Body/Conference by the delegates nominated by
the respective units functioning in different audit offices and situated at
various stations.
(b)
The working committee of the
Federation shall be consists of members of national Executive including
Sub-committee members, special invitees and President and General Secretary or
authorized representatives from each affiliated unit which shall meet at least
once in nine (9) months.
(c)
Constitution of General Body or
Conference
The General Body or Conference of the Federation shall
constitute of delegates as per Article – 7 to hold biennial election to
National Executive, outline the future working and pass annual accounts of the
Federation. The quorum shall be atleast 1/3rd of the total membership of the Conference/
working Committee/ national Executive Committee respectively of the Federation.
Article 10- Voting.
Voting shall be
generally by secret ballot in General Body/ Conference , to be held every two
years.
Article 11- Term of Office of the National Executive.
Terms of office of
the National Executive shall be for two
years. An office bearer has a fixed term
not exceeding two years. If elections
are not held within three months of expiry of the term, the office-bearer would
cease to be duly elected representative of the Federation.
Article 12- Election of the National Executive
(a)
The National Executive
consisting of eight persons viz. the President, Vice- President, Secretary
General, Additional Secretary General, three Assistant Secretary Generals and
Treasurer shall be elected by the General body described in Article 10. They will assume office on the day following
the day or date of announcement of result
of the election in the Conference /General Body held at a place fixed by the
National Executive. The terms can
further be extended by a majority vote in General Body/Conference.
(b)
Vacancies arising out of death,
resignation or any other contingencies shall be filled up by co-option from
among the eligible members by the National Executive, to be ratified in the
next Working Committee. More than four
vacancies will be filled in by the working committee meetings.
Article -13
No person other
than delegate representing the unit concerned shall be elected or appointed as
a member of national Executive. The
elected office- bearers shall normally continue upto next conference as office
bearer. The federating units shall not
withdraw their nominee(s) on National Executive upto the next elections in the
Conference/General Body. No
outsiders/retired employee shall be eligible to be a member of National
Executive.
Article – 14- Returning Officer
Returning Officer
shall be nominated by the National Executive for conducting biennial elections from amongst
the delegates present in the biennial Conference/General body, other than the
outgoing National Executive members.
Article -15 – Election Rules
Rules of Elections
to the National Executive will be framed by the National executive and approved
by the General Body/ Conference.
Article -16 – President and Vice President
(a)
The President of Federation
shall preside over all the meetings. In
his absence the Vice- President shall preside over.
(b)
The President shall lead all
deputations and shall give evidence before the Comptroller and Auditor General
of India OR any authorities and shall take a lead part in charging the
legitimate aspirations of the members.
(c)
The President shall try to
remove difference, if any, among members of National Executive. The Vice-President shall assist the President
in coordinating the work between representatives of all audit wings and zones
with the help of Addl. /Asstt. Secretary General. He can issue directions at the advice of
National Executive in the interest of
the Federation, to the federating units.
(d)
In case of defunct National
Executive, the president may discharge his organizational duties on his own
wisdom.
(e)
In the interest of Federation,
he is empowered to summon the General Body, only when the Secretary General
fails to do so.
Article -17 – Secretary General
(1)
The Secretary General shall be
the Chief Executive and in charge of the Executive Administration of the
Federation and convene meetings of the Committee as and when required.
(2)
The Secretary General shall
make all correspondence and implement all decisions taken either by National
Executive, working committee or by General Body/ Conference and on his own
initiative take such decisions as may be necessary consistent with the
constitution and byelaws of the Federation.
(3)
The Secretary General shall
accompany the president in all deputations and meetings with C&A.G
Government, Commissions or any other body.
(4)
With the help of Additional
/Asstt. Secretary General, the Secretary General will maintain a
Proceedings Book and keep a record of
all proceedings of the meetings.
(5)
The Secretary General shall
inform the units about latest correspondence which he had with the office of
the Comptroller and Auditor General of India India
(6)
The Secretary General shall
represent the Federation in all Conferences and Gatherings.
(7)
The Secretary General shall
represent the Federation in all legal matters and the can sue and be sued
likewise.
Article 18- Additional Secretary General
(a)
Additional Secretary General
shall help to maintain the minute book of the proceedings of the National
Executive /Working Committee/General
Body etc. He shall be head of the Sub-
Committees of representatives from all audit wings and coordinate with the
Vice-President also.
(b)
Additional Secretary General
shall help the Secretary General and also work in the latter’s absence and
maintain a record of correspondence.
They shall also maintain proper
coordination and interaction with affiliated units.
Article -19 – Assistant Secretary General
The three Assistant
Secretary Generals shall be in charge of sub-committee of representatives from
all the six zones i.e. North Zone, South Zone, East Zone, North- East Zone,
West Zone and Central Zone. They will
act in consultation coordination with the Vice –President and Secretary General
and discharge his duties impartially.
They shall report to the Secretary General cases of members of the Zone
to be taken up at the level of C&
A.G and Government and shall have right to get
reply of their letters from the Secretary General. The Asstt. Secretary Generals shall regularly
co-ordinate and cooperate with the
affiliated units in respective zones on all organizational matters. They will also assist the Secretary General
to maintain the Proceeding book/record of all meetings etc.
Article 20- Treasurer.
(a)
The Treasurer of the Federation
shall be in charge of funds sent by Units as their quota and shall maintain the
proper accounts of the Federation. The
Treasurer shall normally be elected either from the home unit of the secretary
General or the headquarters of the National Audit Federation.
(b)
The Treasurer shall discharge
his duties with close co-operation and confidence of Secretary General.
(c)
Receipt in support of any sum
received for the Federation may be issued by the Treasurer under his
signature. He may take up correspondence
with affiliated units in regard to remittance of funds/headquarters quota etc.
(d)
The Treasurer shall make payment only after
obtaining necessary pay order from the Secretary General. Any sums required for payment shall be handed
over to Secretary General by the Treasurer.
Article -21- Imprest
The Secretary
General shall have an Imprest of Rs.5,000/- only. He may spend upto Rs.5,000/- only at his own
in the interest of Federation. If sums
required to be spent for more than Rs.5,000/- the Secretary General shall have
advice of the member/members of the National Executive.
Article-22: Functions of the National Executive.
(a)
The National Executive shall
function according to the decisions and directions of General
Body/Conference/Working Committee of the Federation.
(b)
The National Executive shall be
competent to decide all questions that may arise in the intervening period
between two meetings of working committee.
(c)
The National Executive shall
have powers to propose amendments to any part of the constitution for approval
of General Body/Conference. Any
amendment to the Constitution of the Federation shall be effective after due
approval by the Comptroller and Auditor General of India
(d)
The National Executive shall be
responsible for the working and management of the Federation.
(e)
The National Executive shall
ordinarily meet at least once in 3 months and decisions shall be carried out by
a simple majority vote of its members, present.
Each member shall have one vote, the President shall exercise his voting
rights only in case of a tie, otherwise the President shall abstain from voting.
(f)
Quorum of any meeting of the
National Executive shall be four members.
(g)
The Secretary General may
convene special meeting of National Executive for discussion on any problem
which he thinks necessary. He may invite persons other than
members/Executive for discussion.
(h)
Requisitioned meeting may be
sought for by four members of the Committee in writing clearly specifying the
reasons for which meeting is sought for.
(i)
The General Body (Conference)
shall be competent to appoint subcommittees to be manned by its members to
perform certain specific duties of special nature relating to all audit wings
and zones. The Secretary General shall be ex-officio convenor of such
sub-committees and will be assisted by the Addl. / Asstt. Secretary Generals.
The Zonal Secretaries, Branch Secretaries and the Departmental Council members
shall be called to attend National Executive Meetings/Working committee
meeting.
Article - 23: Audit Accounts
of the Federation
The Accounts
of the Federation shall be audited annually by an Auditor appointed by the Working
Committee. Audited accounts shall be presented to the members of the National
Executive. The Audited Accounts shall be placed before the Working
Committee/General Body/Conference for its approval by the Secretary General
& Treasurer.
Article – 24: Modus operandi
of the fund of the Federation.
(a) Funds of
Federation shall be deposited in Savings Bank Account of any
cooperative/Scheduled Bank/Post Office in the Name of the Federation and shall
be operated upon by the Secretary General and Treasurer jointly. Any collection
by the field level Service Associations shall be through check off system. Any
collection by the field level Service Associations shall be through check off
system.
(b) The Accounts
of the Federation shall be maintained on Financial Year basis ie. 1st
April to 31st March.
(c) A budget will
be placed before the National Executive prior to commencement of financial
year. The committee will discuss and pass the Budget with amendments, if any.
Article – 25: Headquarters of
the Federation.
The
headquarters of the Federation shall be New Delhi/camp at Headquarters of the
Secretary General.
Article – 26: Functions and
Celebrations.
(a) The Federation
will normally celebrate the following functions each year.
1. Federation day ie. 7th May
every Year.
2. Republic Day
3. Independence Day
4. Gandhi Jayanthi
All these
celebrations will be conducted in a very simple manner.
(b) The Federation
may celebrate any other function if proposed by the National Executive and
ratified by the General Body.
Article – 27 Respects and
Homage
The
Federation shall pay respects and homage to members of the Committee on
retirement, death. It may be in the form of farewell/condolence meetings of the
Federation specially convened for honouring them.
Article – 28: Miscellaneous
(a) The National
Executive shall have powers to frame rules and byelaws for the working of
Federation.
(b) The National
Executive shall have powers to issue clarification/interpretation of any word,
sentence and clause of the Constitution.
Article – 29 Amendments to
Constitution
Any amendment
to the constitution recommended by the National Executive or proposed by a unit
shall be considered and approved by the General body by a majority vote NOT
LESS THAN 2/3rd of the members present and voting, to be effective
after approval by the C&AG of India. Any amendment would be done by the
Federation after seeking prior approval of the C&AG of India
S/d S/d
(A.K. DAS) (L.S.
SUJIT H KUMAR)
PRESIDENT SECRETARY
GENERAL
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